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What Your Boss Doesn't Tell You Until It's Too Late: How to Correct Behavior That Is Holding You Back
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Company lack training for new employees
Posted by: christpunchers
Date: 4/2/2008 1:39:32 AM
I recently left my old job which taught me a great deal of skills (phone skills, dealing with people face to face in the the worst situations, cashier skills, computer skills, multitasking skills, micromanagement skills, etc). The new job pays more, demands more out of my sets of skills, and is overall a position that requires a lot more responsibilities... ...However this company is severely understaffed. The boss works along us for a few hours every day to help out (or to just vent her frustrations). Though she is a fast worker, she lacks the assets that a manger ought to have. She has a very short term memory and basically only keeps track of whether or not money is coming in or how poorly so-and-so handled a matter. There is no training or preset guidelines or rules or instructions for me to follow. Half the time I'm sitting there dumbfounded because I was never given the basic rundown of what choices I can and cannot make. There is a million things for me to absorb on the fly while the people who are supposed to be teaching me are of course too busy to really sit down to walk me through anything. I'm having a great deal of trouble trying to figure everything out all the while the boss becomes unreasonably irritated when I ask some very basic yet essential questions -that if not asked otherwise- could cost our company money. The question is, how do I ask for proper training? With the lack of man power, the amount of stress everyone is constantly put under, can I really be able to expect much help? I really want to learn, to grow, and to master my position, but there is just too little in the way of explaination for a how things ought to be done. For the long timers there is a lot of reliance of "just knowing". When I try to observe what my coworkers are doing, I question them on why certain things go the way they go, and to that the only response is a half answer of "well it's somewhat like this but when you do this job enough times you'll know" which really does not help me at all. Sometimes I cannot even properly help out certain clients because the boss and her right hand person can give whatever price they want while the rest of us are given inconsistent guidelines and we end up not knowing whether we should even quote a person or not. I have to say the worst part about working for this boss is how she is simply too unclear with her instructions. She's got a million thoughts in her mind, her speech is beyond fast (she'll give you a task to do that has been discussed in the next room with another employee then she expects you to somehow know exactly what's going on then assign YOU a task related to that topic while you're at your table already doing something else. All the while she's walking down the hall on her way out to a meeting, with half her sentences trailing off. Most of the time I cannot even understand what she wants to see done. She never goes through the steps with me otherwise the next time I do a procedure I will be less hesitant to just get it done rather than be afraid of screwing up because I simply don't know the "proper" procedures. When I do screw up because I was never taught or trained I'm being told I lack common sense. One more troubling thing about this company. I was never asked to sign anything or any sort of agreement or employment contracts. It's been a few week since I've arrived, and other than some taxation papers I have to fill up there was no employment package or any sort of documentations for me to read. Am I looking at some black hole here if I plan to ask for a raise or some sort of review or if I quit I will not likely be compensated? Due to the nature of the job and the amount of work that could come in during the last minute sometimes I end up staying an extra hour however the pay is based on a salary rather than an hourly wage so there are no time cards or time tables to sign. How should I even bring up the question of overtime pay in this situation? I'm already being accused of not being up to speed for this ridiculously difficult job (where I'm constantly on the move making 10 major decisions at once), I don't think I'm seen to have a "right" to even ask about overtime pay.
| Reply from: |
Darvey |
| Date: |
4/2/2008 3:43:00 PM |
| Reply: |
Wow, your company looks as if it is operating under crisis management. The company I worked for did not give me any paperwork at first, but also let us make our mistakes because of the lack of time to make documented procedures. The second company I worked at did not have documented procedure, would get mad if you asked questions, call you incompetent if you do something different them they would, and worse of all they do not realize or even care about their role in the problem. Many people were fired, because of this. I am no pro, but in those circumstances you are going to have to get to know your boss well and your going to have to do it quickly. Those fast pace environments do not allow the luxury of social interaction as most companies, so you have to find out what she likes. And those other employees, you must humbly approach them and learn to click with them, to help you. If you do that eventually one of them will become your friend and sit you down and explain things to you.
As far as paperwork, it depends on the state. In California, every position is assessed and if your position is considered exempt then they do not have to pay overtime. Exempt here means you are a specialist, Manager that supervises two or more people and 51 % of their job is non routine. This is a very dangerous and destructive area for many crisis managed companies. |
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| Reply from: |
goodboss |
| Date: |
4/3/2008 8:16:00 AM |
| Reply: |
You have a lot of issues. I'd like to address them all at once, however I need to know several things. First, what's your job? Second, are you in Canada or the US? If you're in Canada, what province are you in? Finally, what kind of business is your company in? |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:38:00 AM |
| Reply: |
Thanks for the responses. I really appreciate knowing that other people are willing to help.
I don't want to reveal too much. The company is in the transportation business. We do a lot of clients ranging from contract work with travel agencies to rental of our large sized equipments and services for individuals. I am responsible for assigning jobs to these workers and making sure they are on time, satisfying our clients' needs. I also have to communicate with customers and do my best to fit them in with the amount of machineries that we have. All this can be a headache when the demand is larger than the supply, and things are getting changed or cancelled or requested at the last minute. Shifting around workers to different equipment so we can fit the clients' needs and so forth will always happen, so sometimes a lot of work that we do ends up being for nothing. I don't want to say exactly what we do but at this point I think it's not very hard to figure that one out as I've given a lot of clues. |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:38:00 AM |
| Reply: |
Though we do have a large number of "grunts" doing the physical labor, we are extremely small when it comes to office staff. We have no more than say 5-7 people when we're full. Right now from everything I've gathered, our current number of 5 man operation (including the owner) dealing with all the quotation, paperwork, calls, general office duties, is actually the "usual" number for this company.
I'm one of the few young people who have ever came in here for a job. I've heard most people at my age, who are college students or fresh out of college, do not last here very long. A long time employee jokes that this place is a great way to get a head start for young people who wants to learn how to work in a busy office environment; a training centre if you will (but of course there's nothing much in the way actual training). It is however a horrible place to stay for the long term. |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:39:00 AM |
| Reply: |
I would say the boss' mood is based on whether our company is getting our money from people whom we've serviced but are slow to pay (we book too many clients whom are just looking for a cheap price and won't pay up until we nag them). Her mood swings determines whether or not the rest of us have a decent day. Like I said, if I don't know something, I'll do my best to ask and emulate, but a lot of the workers there are not good "teachers", as they admit themselves. Sometimes for them to slowly explain what they're doing will surely require them to work overtime as there's just so much work to be done (both because the tasks are over-complicated by useless procedures and the fact that nobody outside of the boss can give out prices, which are once again dependent on her mood). |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:39:00 AM |
| Reply: |
It's a tough situation but I'm doing what I can to just blend in and absorb. The good thing is everyone in the office is on the same page as me, they're very friendly. Even when I'm a hassle to them because I simply do NOT know what's going on and I was never informed of a certain rule or situation, they never argue with me or try not to explain to me what they're doing. Sometimes I feel so useless and embarassed when they're dealing with an urgent matter or something of greater importance and I cannot understand what they're dealing with or how to lend a hand. Sometimes my senior co-workers are not even able to give me something to do because they know there's no way I can complete the task due to how little knowledge and experience I have at this place (and trust me what one needs to do at this place is beyond just having worked in an office or two in the past).
There's simply too much chaos going on, there's no set system or guidelines. The other hard part so far has been getting to know the people OUTSIDE of the office that I cannot see: regular clients, the workers who has to operate the "machines", various office staffs from other companies, etc. This is on top of the fact that my boss blatantly cannot get it through her head that it is impossible for anyone, as she claims, to "know everything in 2 weeks" (at least not with this sort of "training"). How can I know something when I haven't even heard of it in my life (industry lingoes, office/job related vocabs, etc)? I havent' even got to know all the grunts whom I'll be responsible for when giving out assignments for, how can I be expected to do the job as well as the other assistant manager (whom by the way have been in this company for 10 years only recently had he moved from working with the "machineries" to working in operations). |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:39:00 AM |
| Reply: |
I don't think she's a bad person, her intentions are good, but she's got a real bad temper, and does not how to know to manage the company or manage her staff. She is not able to delegate tasks according to each person's capacities, she's never respectful of the newer employees' and is just sometimes flat out rude. She cannot see that we do not have a properly working training system. If I were to ask her what to quote, I have to smell if she's upset that day (oh gosh we haven't received our cheques from a client). If she's upset, she'll be too annoyed to give me a straight answer without just chirping out her brief words (sometimes muddled, sometimes covered in lingoes that I simply do not understand) in a mere millisecond. How can I learn when she is not willing to slow things down and explain things to me once without me feeling like an idiot for never been in the same situation before?
I'm going to be facing a challenge next week when I'll be taking over as the main operations manager's assistant. I can only hope I'll somehow make it through without making any mistakes. One mistake in my position can cost us thousand$ if we do not keep good track of time.
Lastly, yes, I'm from Canada. We're from THE big city over by the Pacific. I don't know what sort of labor laws are set here (never had to think much about it) but I'm pretty sure every job requires some sort of signed contract or paperwork for me to read over so I can reach an agreement with my boss. Also I'm certain that overtime pay is required at almost any job. They cannot just decide they don't want to give me overtime or not. The very least they need to do is to reach an agreement for a quarterly compensation dependent on how busy each season is, so I'm not working for free. |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:50:00 AM |
| Reply: |
I would say that I'm a fast yet extremely careful worker. I believe in details. This is not a place where you can sloppily wrap a burger together and get away with it. Being understaffed, constantly haggled about being too slow, labeled by my boss as having "no common sense" because I simply not knowing where to go after a certain point, all that makes my job extremely difficult. She's impossible to please as she does not understand that the rest of us cannot afford to make mistakes. I cannot afford to make mistakes that she makes on a constant basis. I need to be guided through a few times before I can swim the course on my own. I only have so much power in my position; unlike her, if she makes a bad decision, nobody will give her heck. For me, every little decision I make, whether it's the way I type an email to a client, or assigning a worker to work with so-and-so machinery (which we have so many of with my limited knowledge I do not know the "quirks" of each other, I never worked with them first hand, I never even seen 90% of them), they can all backfire on me in an instance. So it's not a matter of being too slow, but it's a matter of getting it right only then can I eventually speed things up accordingly over the course of time. |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 1:52:00 AM |
| Reply: |
PS no use hiding it but I'm from BC. So please, if there's any tips in how a person from BC can approach his or her boss regarding getting paid for overtime, that would be very much appreciated!
Cheers! My rant went on for too long today! |
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| Reply from: |
goodboss |
| Date: |
4/4/2008 11:22:00 AM |
| Reply: |
By law, only some positions are entitled to OT pay; by law, others are not. In order to determine whether YOUR position is entitled to OT pay, I need to know whether you're a supervisor (i.e., are you the boss of the people you schedule?) or more of a scheduler/customer service rep. Your official job title would be really helpful too. I also need to know your regular woeekly working hours (if you haven't been told this, they will be on your paystub). Finally, please tell me whether your company (NOT your company's clients) sends its trucks across provincial borderlines for business purposes. This may all seem trivial to you, however, please be advised that American employment law is vastly different from Canadian employment law, and Canadian provincial employment laws and very different from Canadian federal employment laws. I need this information before I can provide you with accurate legal advice. |
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| Reply from: |
goodboss |
| Date: |
4/4/2008 11:25:00 AM |
| Reply: |
"The very least they need to do is to reach an agreement for a quarterly compensation dependent on how busy each season is, so I'm not working for free." If indeed you're entitled to OT pay, this type of arrangement would be illegal. |
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| Reply from: |
goodboss |
| Date: |
4/4/2008 11:28:00 AM |
| Reply: |
"...I'm pretty sure every job requires some sort of signed contract or paperwork for me to read over so I can reach an agreement with my boss." There are no laws anywhere in Canada (or in the US for that matter) that require employers to give new hires contracts, offer letters, or related documents. In fact, many companies don't do this, and in the eyes of the law, that's OK. |
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| Reply from: |
goodboss |
| Date: |
4/4/2008 11:30:00 AM |
| Reply: |
I just inferred from one of your posts (sorry, but there are a lot of them and they are very long) that your title may be "Assistant Manager" - is that true? If it is true, can you please tell me what sort of disciplining authority you have over the "grunts" that work for you? For example, if one of the "grunts" does something wrong, are you the one who sets him/her straight? |
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| Reply from: |
christpunchers |
| Date: |
4/4/2008 9:59:00 PM |
| Reply: |
goodboss, thanks for all the answers, my job title is dispatcher/assistant manager. I manage all these drivers (just gonna tell it straight), take the calls, dispatch them accordingly. When they step out of line I do what I can within my limits to set them straight as you've said. If they constantly refuse work due to its difficulty or profitability then over time I can reject them when they are begging for a job to do. If complaints come in it would be my and I guess the manager above me whom will take care of disciplining the driver. I work 40 hours a week, 8 to 4, next week 9 to 5, Monday to Friday. Over the next few weeks I will be responsible taking after hour calls and dealing with any sort of special situations such as broken down machinery and getting them fixed so we're on time. We are in BC. Our vehicles go all across western canada, Washington state, and sometimes deep into the heart of USA. Everyone there agrees our boss is not a good manager and everything is chaos, there's no system, no rules, everyone does what they can to get things done but nothing is ever systematic. As far as OT goes I can expect to stay a total of 4 to 5 hours a week due to the nature of the job. |
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